1.

Introduction

Silvex552CC main function the marketing, sales, design, manufacture, installation and maintenance of signage and branding in all respects.

2.

Company Contact Details

Persons designated/duly authorized persons:

Managing Director

 Ernst Muller

Company Secretary/Accounting Officer

DJ Crauwcamp Inc

Postal Address

PO Box 68074

Highveld

0169

Physical Address

6 Newton Street

Spartan

Kempton Park

1619

Telephone Number

011 394 7556

Email Address

info@safetysignagecompany.co.za

3

The Act

3.1

The Act grants a requester access to records of the Company, if the record is required for the exercise or protection of any rights. If a public body lodges a request, the public body must be acting in the public interest.

3.2

Requests in terms of the Act shall be made in accordance with the prescribed procedures, at the rates provided. The forms and tariff are dealt with in paragraphs 6 and 7.

3.3

Requesters are referred to the Guide to be compiled by the South African Human Rights Commission, which will contain information for the purposes of exercising Constitutional Rights. The Guide will be available in August 2003. The contact details of the Commission are:

Postal Address

Private Bag 2700, Houghton, 2041

Telephone Number

+27 (0)11 877 3600

Fax Number

+27 (0)11 403 0625

Website

www.sahrc.org.za

4

Applicable Legislation

No

Reference

Act

1

No 71 of 2008

Companies Act

2

No 55 of 1998

Employment Equity Act

3

No 95 of 1967

Income Tax Act

4

No 66 of 1995

Labour Relations Act

5

No 89 of 1991

Value Added Tax Act

6

No 37 of 2002

Financial Advisory and Intermediary Services Act

7

No 75 of 1997

Basic Conditions of Employment Act

8

No 69 of 1984

Close Corporations Act

9

No 2 of 2000

Promotion of Access to Information Act

10

No 25 of 2002

Electronic Communications and Transactions Act

11

No 63 of 2001

Unemployment Insurance Act

12

No 97 of 1998

Skills Development Act

5

Information available in terms of the Act

The subjects of which the business holds records and the categories on each subject are as listed below. Please note that a requester is not automatically allowed access to these records and that access to them may or must be refused in accordance with section 62 of The Act. Availability per request in terms of PAIA.

5.1

Accounting Records

5.1.1

Annual financial statements and working papers

5.1.2

General ledger

5.1.3

Subsidiary ledgers (receivables, payables, etc)

5.1.4

Bank statements, cheques books, cheques

5.1.5

Customer and supplier statements and invoices

5.1.6

Deposit slips

5.1.7

Cash books and petty cash books

5.1.8

Fixed asset register

5.1.9

Tax returns and assessments

5.2

Fixed Property

5.2.1

Mortgage bonds or other encumbrances

5.2.2

Title deeds

5.3

Information Technology

5.3.1

Client database

5.3.2

Hardware

5.3.3

Internet

5.3.4

Licenses

5.3.5

Telephone lines, leased lines and data lines

5.4

Personnel Records

5.4.1

Employee information records

5.4.2

IRP 5 and IT 3 certificates

5.4.3

Salary and wage registers

5.4.4

Salary slips and wage records

5.4.5

UIF, PAYE AND SDL returns

5.4.6

Workmen’s Compensation documents

5.5

Statutory Company Records

5.5.1

Certificate of Incorporation

5.5.2

Certificate to Commence Business

5.5.3

Index of Members

5.5.4

Founding Statement and amendments

6

Form of request

To facilitate the processing of your request, kindly:

6.1

Use the prescribed form, available on the website of the SOUTH AFRICAN HUMAN RIGHTS COMMISSION at www.sahrc.org.za,

6.2

Address your request to the Head of the Company/ Information Officer.

6.3

Provide sufficient details to enable the COMPANY to identify:

6.3.1

The record(s) requested

6.3.2

The requester (and if an agent is lodging the request, proof of capacity)

6.3.3

The form of access required

6.3.4

The postal address or fax number of the requester in the Republic

6.3.5

If the requester wishes to be informed of the decision in any manner (In addition to written) the manner and particulars thereof

6.3.6

The right which the requester is seeking to exercise or protect with an explanation of the reason the record is required to exercise or protect the right.

7

Prescribed fees

The following applies to requests (other than personal requests);

7.1

A requester is required to pay the prescribed fees (R50.00) before a request will be processed

7.2

If the preparation of the record requested requires more than the prescribed hours (six), a deposit shall be paid (of not more than one third of the access fee which would be payable if the request were granted).

7.3

A requester may lodge an application with a court against the tender/payment of the request fee and/or deposit.

7.4

Records may be withheld until the fees have been paid.

7.5

The fee structure is available on the website of the SOUTH AFRICAN HUMAN RIGHTS COMMISSION at www.sahrc.org.za.